Data Retention & Deletion Policy

Effective Date: 28/08/2026 | Last Updated: 28/08/2026 | Version: 1.0

This Policy explains how Alliance Prominent determines how long personal data and related records may be retained, when information may be deleted or anonymised, and when retention may be necessary for legal, regulatory, contractual, security, or legitimate business purposes.

1. Scope and Principle

This Policy applies to electronic and physical records connected with candidate registration, applications, recruitment, communication, interviews, assessments, verification, employer coordination, payments, website interactions, administration, and legal or compliance matters. Personal data is generally retained only as reasonably necessary to fulfil its purpose, manage recruitment, maintain records, meet obligations, prevent fraud, resolve disputes, or establish or defend claims.

2. Retention Periods

There is no single period for every category. Registration data, CVs, applications, interview and assessment records, and selected-candidate information may be retained while relevant and for an appropriate period afterwards. Unsuccessful or withdrawn applications may be retained for recruitment records, future queries, fraud prevention, complaints, disputes, legal compliance, or future opportunities where permitted. Verification documents should not be retained indefinitely.

3. Financial and Technical Data

Payment, refund, invoice, receipt, and other financial records may be retained for tax, accounting, financial, legal, and dispute-resolution requirements. We will not retain OTP, UPI PIN, ATM PIN, card PIN, or internet banking password for ordinary recruitment or payment records. IP addresses, security logs, device information, website activity, and diagnostic information may be retained for operation, security, fraud prevention, troubleshooting, analytics, and incident investigation.

4. Legal Hold

Data may be retained longer when reasonably necessary for law, court orders, government or regulatory requirements, tax or accounting obligations, contracts, proceedings, investigations, or dispute resolution. If litigation, investigation, audit, fraud investigation, or material dispute is expected or underway, normal deletion may be suspended for relevant information until the requirement ends.

5. Deletion, Anonymisation, and Backups

At the end of an applicable period, Alliance Prominent may permanently delete electronic records, securely destroy physical documents, anonymise information, remove duplicates, or request deletion by relevant service providers. Deleted information may temporarily remain in secure backups and should be overwritten according to the backup cycle.

6. Deletion Requests and Security

Subject to Indian data-protection law, individuals may request deletion through the privacy or grievance contact and may be asked to verify identity. Deletion may be refused or delayed where retention is necessary or permitted for legal, tax, accounting, contractual, fraud-prevention, dispute, claim, or regulatory reasons. We periodically review whether data remains necessary and take reasonable technical and organisational measures to protect retained data.

7. Contact and Governing Law

For questions, deletion requests, or grievances, contact allianceprominent5@gmail.com or ATULIYA IT Park, Indore, MP 452001. This Policy is governed by the applicable laws of India.